Rates, Fees & Policies
Please review the Inn of the Governors’ Group Event policies. Final contract details will be determined directly with the Director of Sales in discussion of your specific event.
Policies by Category
Room rates are negotiated based on number of rooms needed, requested dates, F&B and/or meeting room requirements, and hotel availability. A minimum of 10 guestrooms per night is required for contract consideration unless meeting needs apply. Rates are subject to the current tax rate, which may change at any time. All guest rooms offer the following complimentary amenities daily: complimentary parking, Mountain Sunrise breakfast, and welcome amenity of sherry and biscochitos. Additional person charges apply (after two per room): $15 per person, per night. Children 16 and under stay free when in the same room as their parent/guardian. Group room rates are meant to provide set rates for the ease and convenience of group participants. Occasionally there are independent rates lower than group rates. These rates are subject to change and typically apply to a limited number of rooms. For more information, please speak to the Director of Sales.
All guest rooms are non-smoking. No pets are allowed on premises with the exception of ADA service animals. There is a $200 charge for smoking or pets in a guest room.
VIP & Complimentary Rooms
You may be offered VIP upgrade rooms at the same rate negotiated for your group, or complimentary guest rooms of the same type reserved for your party. For more information, please speak to the Director of Sales.
Check In/Out Time
Guests may check in after 4pm. Check out time is 12 noon. Early arrivals and late departures are subject to availability. Guaranteed early arrivals and late checkouts are subject to charge. Extended stays are based on hotel availability and prevailing room rates may apply.
Cut-off and Review Dates
A cut-off date will be determined for each contract. Any unused rooms in the group block after this date will be released for resale. Reservations after this date will be accepted based upon rate and availability.
When any group guarantees reservations, a deposit and/or credit card may be required. If attendees are responsible for their own charges, a credit card will be required at the time of booking. Individuals wishing to cancel their reservation must do so prior to five days of their arrival date to avoid a charge. Pre-departures of the original confirmed departure date may result in additional charges.
Reservations may be made via a rooming list or by individual call in. Rooming lists are generally due 30 days prior to the date of arrival. Individual reservations may be made through our reservations department at 1-800-234-4534 by requesting the group name. Please specify this option during the contract process.
Meeting Room Rate
Rates may be negotiated with purchase of guest rooms and/or food and beverage. There is a minimum of $500 in food and beverage to qualify for discounts on the meeting room rates without sleeping rooms.
- Governors Room $250 minimum per day
Function space rental may be negotiable based on guest room and/or food and beverage needs. Setup fees, tax, and gratuities may be extra.
Full audio-visual services are available through Santa Fe Audio Visual. Prices vary by service. Advance reservations are required.
Business Services (Prices vary by service)
- Color printing
- Word processing
- Meeting room phone access
- Audio visual equipment
- High speed and wireless meeting capabilities
Food & Beverage
Inn of the Governors is the only licensed authority to sell and serve alcoholic beverages and food for consumption on the premises. Therefore, food and/or liquor consumed on the premises must be purchased and served through the Inn. Additionally, due to state health regulations, no left-over banquet food may be taken off property.
All catering menu selections and prices are subject to change. Menus and pricing are guaranteed for ninety days from the receipt of the menus. The gratuity policy is discretionary in all food and beverage outlets of the Inn. All catering functions are subject to a taxable service charge.
- Provided 60 days prior to event
Amenity deliveries are available for a charge. Tax and gratuities may be extra. In-house amenities are also available for sale.
Porterage is available for a per-person, round trip, charge. Taxes and additional luggage storage fees may apply. Early or late arrivals in excess of one hour of the estimated time of arrival may incur additional charges.
On site secure self-parking is complimentary for all guests. Bus parking may be complimentary and is located adjacent to the Inn and pre-arranged with the Director of Sales.
Shipping and Handling
If it is necessary to ship materials to the Inn, each item must be properly packed and marked with the following: Organization name and contact, date of the function, name of the Inn contact (example, the Director of Sales on site).
Inn of the Governors reserves the right to refuse packages that appear damaged and, in any event, assumes no liability for the condition of the content of such packages. The Inn of the Governors will not accept responsibility for meeting materials delivered more than three days before the function.